Everyday AI · Work & business
Organize a cluttered email inbox
Do you have too many unread emails and do not know what needs an answer?
What to do
- Copy 5 to 15 unread email subject lines and snippets from your inbox (remove passwords and financial OTPs).
- Paste them into ChatGPT, Gemini, or Claude using the prompt below.
- Act on the urgent group first, then archive newsletters and promos.
Try this prompt
Paste subject lines and brief snippets only. Never paste account reset links or OTPs.
Organize these email snippets into 3 clear categories:
1. URGENT (requires an immediate answer or action today)
2. FOR REVIEW (important information to read later this week)
3. ARCHIVE / IGNORE (marketing, promos or automated receipts)
For each URGENT email:
- Name the sender
- State the deadline or requested action in one sentence
- Provide a polite 2-sentence draft reply I can review and send
EMAILS:
[paste email subjects and snippets]See a sample result
Illustrative example. Your answer may differ.
Input: Snippets from supplier asking for stock count by 2pm, bank marketing promo, and HR reminder about holiday schedule. Result: 1 Urgent item (Supplier stock count due 2pm) with draft reply; 1 For Review (HR holiday notice); 1 Archive (Bank marketing promo).
Before you use it: Never paste emails containing password reset links, OTPs or full credit card numbers.
Philippine notes
- You can also use Gemini with @Gmail to search and summarize directly inside your Google inbox.