Everyday AI · Work & business
Write a 30-day resignation and clearance letter
Are you preparing to resign and need a clear letter and practical handover checklist?
Editorial review 2026-09-21 · Pinoy AI Works editorial desk · Editorial provenance and safety-boundary review; not domain-professional certification. · Next review 2026-10-21
What to do
- State your current position, company name, submission date, proposed last working day, any notice arrangement already confirmed with HR, and key handover items.
- Paste the prompt below into your chosen AI assistant.
- Check every date and commitment against your contract, HR confirmation, and actual role before sending.
Try this prompt
Give the dates and notice arrangement you actually know; use unknown where HR confirmation is still needed.
Help me draft a respectful resignation letter and a separate handover checklist. Use only my information below. This is drafting help, not a determination of my legal obligations.
Role: [role]
Company and addressee: [details]
Submission date: [date]
Proposed final working day: [date]
Notice arrangement already confirmed with HR, if any: [details or unknown]
Reason, optional: [brief reason or omit]
Handover tasks: [tasks]
Language and tone: [English/Filipino; professional and polite]
First flag missing or conflicting dates and notice information. Do not assume every employment situation has the same notice requirements. Do not invent a legal rule, declare my letter legally compliant, or promise clearance or payment.
Draft a concise letter using the proposed last day as my proposal unless it is already confirmed. Include a reasonable handover offer within my actual role and employment period, not an unlimited commitment. Do not add waivers, admissions, accusations, or facts I did not provide.
Then create a handover checklist and questions for HR about notice confirmation, property return, clearance, final-pay processing, and a Certificate of Employment request. Keep final pay and COE as separate topics. Do not send anything. Finish with the details I should verify before use.See a sample result
Illustrative example. Your answer may differ.
Input: Submission 1 October; proposed final day 31 October; notice arrangement with HR unknown. Output: Labels 31 October as proposed, asks the employee to confirm notice with HR, and separates the handover checklist from final-pay and COE questions.
Before you use it: This drafting guide does not determine your legal obligations or guarantee clearance or payment. The factual note below needs approval from a qualified Philippine labor-law reviewer before it is treated as professional legal guidance.
Philippine notes
- DOLE says final pay should be released within 30 days after separation unless a more favorable company policy applies. A Certificate of Employment should be provided within three days after the employee asks for it. These are separate timelines; individual clearance or disputes may need separate consideration.
- Never use a resignation letter to air grievances, complaints, or internal drama. Keep it strictly professional.